Assistant Officer

Job Description




Position: Assistant Officer

Location: Beijing

Reports to:Admin Manager


Function:
Carry out the following tasks to ensure effective normal operation of CPO office smoothly and cost-effectively.


Major Duties and Responsibilities 
Support and implement the logistics for Beijing & Field offices to guarantee the normal operation of our office;
Answer internal/external phone calls and operate the switchboard, including handling and administering general enquiries;
Welcome guests in professional manner; Manage visitors’ access to office, take record of visitor entry; 
Organize/distribute incoming and outgoing faxes, mails and courier packages;
Handle pantry replenishment, stationery and office supplies
Book international business travel tickets for all staff based in Beijing; 
Based on the issued flight tickets, to calculate CO2 emission and keep CO2 inventory    record both of Beijing and field offices: keep records for all staff travel of CO2 emission as well as monthly, quarterly and annual record; 
Make reimbursement for all expense smoothly every month;
Book newspapers and magazines and distribute incoming newspapers/magazines accordingly
Update staff contact list regularly;
Arrange business card printing;
Help with other issues when requested and needed. 




Working Relationship:


Internal: Daily contact with Administration Team and other departments and conservation programme staff, field offices to meet their needs;
External: Regular contact with some vendors when requested by supervisor.


Qualifications:


Bachelor’s degree in a related field.
Able to work in teams with good personality
Good interpersonal communication and negotiation skills
Very well organized
Excellent telephone manner and communication skills;